This Privacy Collection Statement explains how we collect information, including personal information, and how we maintain, use and disclose that information.
Protecting your Privacy
At The Digital Bakery your privacy is important to us. We are committed to ensuring that your privacy is respected and maintained at all times.
This document provides some detail about your privacy rights along with our general rights and obligations in relation to the information we keep on record.
Information we collect about you
The type of information that we typically collect and hold will vary depending on our relationship with you. These relationships are generally categorised as:
• Candidates - include all individuals who approach us, or who are engaged by us in the process of seeking or performing work with us or our clients.
• Clients - include all individuals/companies who we deal with for the purpose of providing recruitment solutions and services for their business.
• Referees - include all individuals who we contact in evaluating our candidates’ capabilities and suitability for employment.
We may also collect personal information from you if you contact us, for example by phone or email, and do not fall into one of the above categories.
If you are a candidate, we collect your personal information as reasonably necessary for us to determine your suitability for work with us or through us. The main types of personal information we collect about you as a candidate are:
• Your name and contact details, including your address, email address and phone numbers;
• Your date of birth;
• Your gender;
• Information in your cover letter, resume and application forms including your skills, qualifications, work history, references, goals and interests;
• Details of your work rights in New Zealand
• Your tax file number and superannuation details;
• Information documenting your work history with or through us (including bank account details, salary, work performance information and salary sacrifice documents);
• Aptitude and psychological assessment results;
• The results of police checks, working with children checks or other background checks;
• Medical reviews or assessments of you;
• Other information that you, your referees or our clients provide to us, including personal feedback and notes of our interactions with you and/or others in relation to your suitability for work with us or through us.
If you are our client, we collect information that is reasonably necessary for us to provide the best recruitment solutions for you and your business needs.
The main types of information we collect about you as our client are:
• Your contact details including your address and telephone numbers;
• Details of your job title/description and organisational needs; and
• Records of our interaction with you and confidential feedback you may give us regarding our candidates.
If you are a referee, we collect information that is reasonably necessary for us to determine a candidate’s suitability for work with us or through us.
The main types of information we collect about referees are:
• Your contact details including your address and telephone numbers; and
• Details of your job title/description; and
• Your confidential opinions about a candidate and their suitability for work with or through us
Who will be collecting your personal and sensitive information
Your personal and sensitive information will be collected by The Digital Bakery for its own use and on behalf of other members of The Digital Bakery, who might require access to your personal and sensitive information in connection with its recruitment services. Each time you visit our web site statistical data is collected. This data is not linked to a particular person and does not provide us with any personal information.
How your information will be collected
Personal and sensitive information will be collected from you directly when you attend an interview. At this time, you will complete our registration paperwork or any other information in connection with your application to us for registration.
Personal and sensitive information will also be collected when:
• We receive any reference about you;
• We receive results of inquiries that we might make with your former employers, work colleagues, professional associations or registration body;
• We receive the results of your work rights status;
• We receive the results of any competency or medical test;
• We receive any complaint from or about you in the workplace;
• we receive any information about a workplace accident in which you are involved;
• We receive a response from a job advertisement – either written, verbal or email;
• We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved; and
• You provide us with any additional information about you
If you are a client the ways in which we collect information about you are when:
• We meet you or communicate with you in any way; or
• When you provide your opinion or feedback regarding one of our candidates.
If you are a referee the ways in which we collect personal information about you are when:
• A candidate provides us with your contact details and informs us that you have consented to such collection; and
• When we take notes of our dealings with you including your opinions of the suitability of a candidate for work with or through us.
How we obtain your personal information
We obtain most of your personal information directly from you, for example:
• When you access our site;
• When you submit your resume to us; and
• Each time you communicate with a The Digital Bakery
Why We Collect Your Personal Information
The Digital Bakery collects personal information about you to carry out its business functions and fulfil its obligations to you, including in relation to:
• Determining if you are suitable for a position;
• Contacting you if a position becomes available that you may be interested in;
• Submitting your details to a client for a potential position;
• Notifying clients of your skills and availability for any future positions;
• Complying with government legislation (eg: To comply with taxation and KiwiSaver requirements);
• Administration of payments to you
• Marketing activity
• Inform you of work opportunities or other events
• Providing you with the opportunity to obtain benefits through direct marketing (however you will always be given an opt-out option in relation to further direct marketing).
In addition, The Digital Bakery may occasionally be required by law to collect, use and disclose your personal information, for example in order to comply with the requirements of government departments for business data
Use and Disclosure of Your Personal Information
Your personal information may be disclosed to:
• Prospective employers or entities seeking to fulfil positions
• Staff of the departments responsible for administering the processes described above;
• Third parties such as agency partners for the purpose of direct and indirect marketing;
• Partners or suppliers for the purpose of research, development, business systems and infrastructure testing and other business purposes to assist us in providing our services to you
How does The Digital Bakery protect the security of your information
We take all reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification and disclosure. We have a number of safety measures in place to protect your information. For example, your personal information is stored in secured computerised databases which require a log in and password to gain access. Access to the database is only available to those staff who require such access.
When you advise us that you are no longer looking for work opportunities and therefore do not wish to be registered with us, we will de-identify your data base record and destroy your personal information, unless you advise us otherwise or unless it is a requirement by law such as retained tax/ salary information.
The Digital Bakery reserves the right to update this policy where and when we see fit